Help & Support
Comprehensive guides for using Insurgent Ink
Document Management
Organize, search, and manage your uploaded documents efficiently using Insurgent Ink's comprehensive document management tools.
Document Management Overview
The Documents section provides a centralized hub for managing all your uploaded files, tracking their translation status, and organizing them for easy access.
View & Organize
Browse all documents with sorting and filtering options
Search & Filter
Find documents quickly using advanced search capabilities
Track Progress
Monitor translation status and document statistics
Document List Features
Viewing Your Documents
The main documents page displays all your uploaded files in an organized list or grid view with essential information at a glance.
Document Information Displayed
- • Document Title: Custom name or filename
- • File Type: PDF, DOCX, TXT, EPUB, ODT with file size
- • Upload Date: When the document was added
- • Status: Processing, Ready, Translated, etc.
- • Segment Count: Number of text segments
- • Translation Progress: Completion percentage for ongoing translations
Document Actions
Each document provides quick action buttons for common operations:
View Details
Access comprehensive document information, segments, and translation history.
Start Translation
Begin a new translation with your chosen AI provider and settings.
Download
Download original document or completed translations in various formats.
Delete
Remove documents and all associated translations permanently.
Search and Filtering
Quickly find specific documents using powerful search and filtering capabilities.
🔍 Text Search
Search by document title, description, or content using the search bar.
📂 Filter by Status
- • All Documents: Show everything
- • Ready: Processed and ready for translation
- • In Progress: Currently being translated
- • Completed: Translation finished
- • Failed: Requires attention
📄 Filter by Type
- • PDF: Portable documents
- • DOCX: Word documents
- • TXT: Plain text files
- • EPUB: E-book files
- • ODT: OpenDocument text
📅 Sort Options
Document Details Page
Clicking on any document opens the detailed view with comprehensive information and management options.
Document Information
Basic Details
- • Full document title and description
- • Original filename and file size
- • Upload timestamp and user
- • Processing status and any errors
Content Analysis
- • Total number of text segments
- • Estimated word and character count
- • Detected language (if applicable)
- • Content structure overview
Translations Overview
View all translations associated with this document, including:
- • Active Translations: Currently in progress with real-time status
- • Completed Translations: Finished translations ready for download
- • Translation History: Previous attempts and their outcomes
- • Cost Tracking: API usage and cost breakdown per translation
- • Quality Metrics: Success rates and processing times
Segment Management
Access individual document segments for detailed review and management:
View All Segments
Browse through all text segments extracted from your document with preview content.
Segment Status
Track which segments have been translated, are in progress, or encountered issues.
Individual Management
Retry failed segments, review translations, or manage specific content sections.
Organization Best Practices
📝 Naming Conventions
- • Use descriptive, consistent document titles
- • Include version numbers for updated documents
- • Add project or category prefixes when useful
- • Avoid special characters that may cause issues
🗂️ Content Organization
- • Group related documents by project or theme
- • Use descriptions to provide context and notes
- • Regularly review and clean up old documents
- • Keep track of document relationships and dependencies
⏰ Workflow Management
- • Process documents promptly after upload
- • Monitor translation progress regularly
- • Address failed translations quickly
- • Download and backup completed translations
💾 Storage Management
- • Be mindful of storage limits and quotas
- • Delete unnecessary duplicate documents
- • Archive completed projects appropriately
- • Consider file size optimization before upload
Document Statistics
Monitor your document usage and performance metrics:
Upload Statistics
- • Total documents uploaded
- • Total storage used
- • Average document size
- • Upload success rate
Processing Metrics
- • Average processing time
- • Segmentation efficiency
- • Processing success rate
- • Error frequency by file type
Translation Activity
- • Documents with translations
- • Active translation projects
- • Completed translation count
- • Average time to completion
Common Management Issues
Document Not Showing
Check your filter settings and search terms. Ensure the document upload completed successfully and try refreshing the page.
Processing Stuck
Large documents may take time to process. If a document remains in processing status for over 10 minutes, try re-uploading or contact support.
Cannot Delete Document
Documents with active translations cannot be deleted. Wait for translations to complete or cancel them first before attempting deletion.